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Sales Administrator/ Executive Assistant

Topps
18 May 2021 Years
50
Section: Secretariat
Vacant position: Sales Administrator/ Executive Assistant
Organization: Topps
District: Manhattan
Education: Vocational education
Work experience: From 3 years
Work schedule: Full time work day
Requirements for applicants:
  • 3 Years minimum experience in related position.
  • Background or experience in CPG preferred.
  • Must have a 4 year BS/BA College degree.
  • Proven ability to effectively manage / execute multiple projects.
  • Attention to detail, highly organized, and works well under pressure to meet tight deadlines.
  • Strong interpersonal skills with proven ability to work and flourish in a team environment.
  • Strong computer skills in Word, Excel, and PowerPoint essential; Access desirable.
  • Strong communication skills – written / oral – with ability to converse effectively with external contacts.
  • Flexibility, project coordination experience, and the ability to work well with all levels of internal management and staff.
  • Self - starter with proven ability to work without direct supervision and across functional areas.
  • Poise and professional demeanor.
  • Ability to troubleshoot and resolve unexpected issues quickly and efficiently.
  • Sense of urgency, good attitude and work ethic, quick learner.
  • Knowledge of direct sales and distributor environment is an advantage.
  • Oracle ERP experience a plus.
Duties:

The Sales Administrator/Executive Assistant is responsible for diverse administrative functions as required by the Global General Manager and the Sales Team of the Sports & Entertainment division of The Topps Company, Inc. This role will provide ongoing support for the Sales and Marketing teams and includes, but is not limited to, managing travel and meeting arrangements, preparing correspondence and presentations, expense reporting, and any other matters of assistance as needed for the Sports & Entertainment business. This role reports to the Global General Manager of Sports & Entertainment and requires a seasoned professional who is highly detail-oriented and an adept multi-tasker with strong organizational and communication skills.

Sales/Trade Marketing Support:

  • Work with Brand and Marketing to develop sales collateral materials such as Product Sell Sheets, Price and Pack Spec Sheets; distribute collateral materials to distributors.
  • Manage commission reporting and payments for 3rd party brokers.
  • Assist with reviewing and screening hobby Direct (MVP) accounts applications.

Database Management:

  • Manage and update ToppsPro and iStore to ensure the accurate and timely uploading of critical information (Product Sell Sheets and Price & Packs) in support of our distributors and Direct (MVP) accounts in achieving business goals.
  • Maintain and update the product release dates on a timely basis in Oracle.
  • Maintain Topps Direct Store (MVP) database and contact information to ensure it is up-to-date.
  • Process deduction and customer claims, including creating of annual budgets in Oracle.

Reporting:

  • Run, analyze, and distribute weekly sales reports including open order reports.
  • Compile monthly broker reporting.
  • Manage and execute weekly cut-bait meetings between sales and internal teams.
  • Collect and organize sales forecast.
  • Serve as our primary power user for Oracle Business Intelligence.
  • Track business results as required (e.g. new customers, distribution).

Administrative:

  • Perform a wide variety of administrative duties as required.
  • Receive and screen telephone calls to the GM. Provide assistance using independent judgment to determine those call that require priority attention. Prioritize, channel, and facilitate communications.
  • Route telephone calls elsewhere as needed. Arrange "callbacks" to protect manager’s time and provide back-up materials for callbacks.
  • Manage appointment schedules and calendars. Ascertain which events require manager’s presence.
  • Make travel arrangements for the GM through internal or outside agents, providing itinerary, trip file and supplies.
  • Extensive knowledge of all features of PowerPoint software and good aptitude to collaborate with managers in designing effective presentations.
  • Arrange essential mail in priority action order and independently respond to letters and general correspondence of a routine nature.
  • Assist GM with licensing matters.
  • Review and summarize miscellaneous reports, presentations and documents; prepare background documents as necessary.
  • Arrange meetings and conferences, including any required equipment and refreshments.
  • Check deadlines on incoming requests.
  • Edit documents based on GM markup and comments.
  • Prepare and submit expense reports.
  • Assist HR and Management in the organization and execution of Sports & Entertainment division functions.
Working conditions:

The policy of Topps is to provide equal employment opportunities (EEO) to all applicants for employment and all employees without regard to race, color, religion, sex, sex stereotyping, pregnancy, sexual and reproductive health choices gender, gender identity or expression, the status of being transgender, gender stereotyping, sexual orientation, status as a victim of domestic violence, national origin, ancestry, age, mental or physical disability, genetic information, medical condition, marital status, military or veterans status, citizenship status, or any other classification protected by applicable federal, state, or local law and to affirmatively seek to advance the principles of equal employment opportunity.

Phone: +1 800-489-9149
Job address: New York, NY 10004
Additional contacts: https://careers-topps.icims.com/jobs/1471/job?utm_source=indeed_integration&iis=Job+Board&iisn=Indeed&indeed-apply-token=73a2d2b2a8d6d5c0a62696875eaebd669103652d3f0c2cd5445d3e66b1592b0f&mobile=false&width=1200&height=500&bga=true&needsRedirect=false&jan1o
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